N.W.F.P Agricultural University, Peshawar, Pakistan

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Tender VI

STRENGTHENING OF THE

DEPARTMENT OF WATER RESOURCE MANAGEMENT

NWFP AGRICULTURAL UNIVERSITY, PESHAWAR

TENDER DOCUMENT - VI

PROJECT DIRECTOR
STRENGTHENING OF THE DEPARTMENT OF WATER RESOURCE MANAGEMENT
Office Tel: +92-91-9216544

TERMS AND CONDITIONS

1. GENERAL

Any tender without 2% earnest money will be out-rightly rejected.

Conditional / incomplete tenders will not be accepted.

Any bidder interested in bidding for one or more items separately, is allowed to do so. However, preference will be given to bidder offering several items together.

Quotations must be in Duplicate and prices must be valid for at least 90 days from the date of tender opening.

The bidders should be either established firm or sole distributor / authorized agent of the manufacturer having after sale service facilities.

The payment of equipment is coupled with installation / commissioning of equipment; therefore, supplier should make sure that bid is complete in all respects including consumables etc.

Telephonic / telexed / faxed / telegraphic quotation will not be entertained.

The bidders must enclose original Proforma Invoice / Quotation from their Principals or authorization certification of the Principal, failing which their offers will be ignored.

Bidders should have office and workshop facilities in Peshawar, Islamabad/Rawalpindi or Lahore, failing which their offer will not be considered.

Bidders must have trained engineers to provide after sales service. Copy of Training Certificate should be submitted along with their offer, failing which their offer will not be considered.

The bidders must submit following documents along with their offer, failing which their offer will be rejected:

Manufacturer Authorization Certificate.
List of reference installation in Pakistan for similar equipment.
Non-Black List Certificate (confirming that bidder has never been blacklisted by any Government / Semi Government organization.

All the electric appliances supplied by firms should be run by 220 volts.

2. SCOPE OF SUPPLY
The bidder shall supply the items as per given specifications in the attached Annexure-II. The bidder shall also be responsible for their installation, calibration, free service and the supplier at least one year from the date the equipment makes warranty functional.

3. BID PRICE
The bidder shall indicate in his offer, list of computers with specifications, standard accessories, make and country of origin, the unit price and total bid price of the goods. Price of optional accessories should be quoted separately. The price of the goods quoted shall be on C&F/F.O.R, NWFP Agricultural University, Peshawar basis. Taxes levied by the Government and freight charges , if any, shall be paid by the bidder and must be included in the quoted prices. Hence insurance charges are seller’s responsibility. The NWFP Agricultural University, Peshawar is exempted from whole of custom duties according to Ministry of Finance, Economic Affairs, Statistic & Revenue SRO 362(1)/2000 dated 17-6-2000.

4. CURRENCIES OF BID
The prices shall be quoted in Pakistani rupees in case of FOR and foreign currency in case of C&F. LC will be opened by the University for the import of Machinery and Equipment in case of C&F only.

5. BID VALIDITY
The bid shall remain valid and open for acceptance of the purchaser for a period of 90 days from the specified date of opening.

6. BID BOND/ EARNEST MONEY
The bidder shall furnish, as part of his bid, earnest money equal to 2% of quoted price with their offer in the form of demand draft/ pay order in favour of Director Finance, NWFP Agricultural University, Peshawar. The earnest money shall be denominated in Pak rupees and shall be in the form of Demand Draft, Pay Order or Call Deposit issued by a Pakistani scheduled Bank or branch of a Foreign Bank, acceptable in favour of the NWFP Agricultural University, Peshawar. In case of alternate prices, earnest money will be based on the maximum quoted price of the same item. The Demand Draft shall be returned to unsuccessful bidders. The Earnest Money will be forfeited if a bidder withdraws his bid during the period of his bid validity or fails to supply the machinery / equipment ordered by the university.

7. SIGNING OF BIDS
The person signing the bid shall initial all the pages of the bid, where entries are made.

8. DEADLINE FOR SUBMISSION OF BIDS
All bids must reach and be received by the Purchaser in sealed envelope on or before the prescribed deadline i.e. 20/8/2009 up to 11:00 a.m. The tenders would be opened on the same day at 11:30 a.m. in Main Hall of the Department of Water Management, NWFP Agricultural University, Peshawar, in front of bidders or their nominees, who are present on the occasion.

9. LATE BIDS
Any bid received by the Purchaser after the prescribed deadline for submission of bids shall not be entertained.

10. PURCHASER’S RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS
The NWFP Agricultural University, Peshawar (Purchase Committee) reserves the right to reduce or increase the quantity, accept or reject any bid and to stop the bidding process and reject all bids, at any time prior to award of supply order without incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidders of the ground for such actions.

11. CONVINCING
Unsolicited advice/clarification and any personal approaches at any stage of evaluations/purchase process are strictly prohibited and may lead to disqualification.

12. DELIVERY OF EQUIPMENT / ITEMS
The bidders shall make delivery of the goods;

In Case of Ex-stock Delivery: Within Three Months from the date of issuance of Purchase Order by the NWFP Agricultural University, Peshawar, a penalty of 0.5% of the equipment price per day will be charged after expiry of delivery upto the maximum period of 90 days, failing which supply order will be treated as cancelled and 2% earnest money shall stand forfeited.
In case of Import: Within Four Months from the date of issuance of Purchase Order by the NWFP Agricultural University, Peshawar, a penalty of 0.5% of the equipment price per day will be charged after expiry of delivery upto the maximum period of 120 days, failing which supply order will be treated as cancelled and 2% earnest money shall stand forfeited. The supply of equipment/ item, unless extended by the competent authority on valid reasons.

The delivery of equipment shall be made at NWFP Agricultural University, Peshawar.

13. PERFORMANCE SECURITY
Within one week of issuance of the purchase order for C&F equipment only, the successful bidders shall furnish to NWFP Agricultural University, Peshawar the performance security bond as per Annexure-I, equivalent to 10% of the bid price in the form of a bank guarantee, before opening of LC. The performance security shall be payable to the NWFP Agricultural University, Peshawar as compensation for any loss resulting from the supplier’s failure to complete its obligation. The performance security will be discharged by the NWFP Agricultural University, Peshawar and returned to the supplier after completion of the supplier’s performance obligations under the contract. The security will be retained for one year starting from the date of successful installation and operation of the machinery / equipment.

14. MODE OF PAYMENT
Under FOR, payment shall be made in the form of cheques, which shall be issued, after receipt of equipment, inspection, installation and operation according to the following schedule

90% Payment at the time of successful installation and operation.
10% after three months from the date of installation and successful operation and for payment of this amount, the supplier will provide 10% performance bond in form of bank guarantee which will be withheld for a period of one year.

Note: All taxes, insurance etc will be deducted from bills as per government rules.
The mode of payment may be changed and will be reflected in supply order.

15. PRICES
Prices charged by the supplier for goods delivered and services performed under the contract shall not exceed the prices quoted by the supplier in its bids.

16. STANDARD
The goods with standard accessories supplied under this contract shall conform to the standards mentioned in the technical specifications along with a set of operational and maintenance manuals. It will be the responsibility of supplier to quote equipment in complete package.

17. TRAINING
Supplier will arrange on the job training for the equipment / machinery supplied in case if required. Such training shall be considered as part of supply.

18. CALIBRATION OF EQUIPMENT
It will be the responsibility of supplier to arrange standards/ consumables required for the calibration of the equipment.

19. GUARANTEE / WARRANTY
The supplier shall furnish one year after sales service guarantee/ warranty for successful operation of equipment / items from the date of installation. In case of Malfunctioning / defect in any equipment / item, the supplier shall replace them free of cost within 30 days, otherwise the supplier will return the entire paid amount to NWFP Agricultural University, Peshawar immediately.

________________________________________________________________________

ANNEXURE-I

PERFORMANCE BOND

To
The Director Finance
NWFP Agricultural University, Peshawar

Dear Sir,

RE: AGREEMENT DATE : _____________________BETWEEN YOURSELVES & M/S_______________________________ No.___________________ In consideration of your having concluded a CONTRACT evidenced by purchase order No.________ dated _______ with Messrs.______________________________________ (SUPPLIER) for ________________________________ and in consideration of value received from the SUPPLIER, we agree and undertake as follows:-

To make unconditional payment of ___________________________________ or unconditional payments from time to time as called upon totaling the said sum of _____________________ being 10% (Ten Percent) of the CONTRACT price mentioned in the said Purchase Order/ Agreement upon your written demand(s) without further recourse, question or reference to SUPPLIER the event of Supplier’s default in compliance with its obligatory liabilities and responsibilities arising under and in pursuance of the warrantees and guarantees committed by it in the said Purchase Order / Agreement.
To accept written intimation(s) from you as sufficient evidence of the existence of a default or non-compliance as aforesaid in the part of SUPPLIER and to make payment accordingly within fifteen (15) days of receipt of the written intimations.
To keep this guarantee in full force from the date of this guarantee up to two years after the date of installation and successful operation of equipment.
No grant of time or other indulgence to or composition or arrangement with SUPPLIER in respect of the performance of its obligations under and in pursuance of the said Agreement / Purchase Order of any Clause thereof, with or without notice to us shall in any manner discharge or otherwise, howsoever, affect this guarantee and out liabilities and commitments hereunder:-
This guarantee shall also cover obligations of the SUPPLIER so far as liquidated damages is concerned, as provided in Agreement / Purchase Order any recovery on account of liquidated damages shall not reduce the value of 10% (Ten Percent) provided herein.
This guarantee shall be binding on us and our successors-in-interest and shall be irrevocable.

Yours faithfully,

_______________
Bank Seal
The manufacturer / supplier should consult NWFP Agricultural University, Peshawar for any further information and clarification on the following address.

Project Director, Strengthening & Development of NWFP Agricultural University, Peshawar Project
Phone: (091)9216544

Signature & Seal of Firm

Director,
Planning & Development
NWFP AU, Peshawar

____________________________________________________________________________

LIST OF LABORATORY EQUIPMENTS

S.No.	Equipment	Specification	Qty
W-1	Hydraulic bench	Mobile floor standing service unit for fluid mechanics apparatus Base constructed from robust, corrosion resistant plastic molding Top constructed from glass reinforced plastic Sump tank capacity 250 litres Volumetric flow measurement via remote sight gauge. Two ranges for flows from 1 to 6 litres per minute and 5 to 40 litres per minute Open channel in bench top with quick release outlet fitting Self priming centrifugal circulating pump provides water at 21m head at no flow, and a maximum flow of 60 litres per minute along with essential accessories.	1
W-2	Dead weight pressure Gauge Calibrator	Precision machined piston and cylinder with levelling screws Bourdon gauge with inlet and outlet valves Set of weights, along with essential accessories.	1
W-3	Calibration of weirs	Two weir plates to fit in channel of hydraulics Bench Vernier hook and point gauge with carrier. Stilling baffle, along with essential accessories.	1
W-4	Impact of a jet	Discharge nozzle inside clear acrylic cylinder Four different target plates which fit onto a balance mechanism Quick release fitting for easy connection to hydraulics bench, along with essential accessories.	1
W-5	Series/Parallel pumps	Fixed speed pump Mounted on floor standing plinth with ON/OFF switch Discharge manifold with flow control valve and pressure gauges All hoses and fittings supplied for easy connection to hydraulics bench in either series or parallel configuration along with essential accessories.	1
W-6	Terrameter/ Electrical Resistivity Survey equipment	Option 1: Power 100W, Current ≥500mA, Voltage 400V, Precision 1% or higher, current resolution 1mA, memory ≥30000 readings, interface RS232 or USB, Display LCD, Supported methods are Resistivity measurement, Chargeability and IP surveys, Apparent polarization, SP including all relevant software’s, manual and standard accessories. Prices of optional accessories should be quoted separately. OR Option 2: Power 300W, Current 2000mA, Voltage 550V, Precision 0.1%, current resolution 1mA, memory 70000 readings, interface RS232 or USB, Display large LCD, Supported methods are 2D/3D Multi Electrode, resistivity and IP tomography, VES, RP and IP, SP	1 1
W-7	Energy losses in pipes	Vertical test pipe with pressure tappings at entry and exit Feed either direct from hydraulics bench or from constant head tank Water and mercury manometers Quick release fitting for easy connection to hydraulics bench along with essential accessories.	1
W-8	Energy losses in bends	Circuit with four bends of different radii Enlargement, contraction and gate valve, plus control valve Manometer board with 12 tubes plus differential pressure gauge Hand pump for pressurization of manometers Quick release fitting for easy connection to hydraulics bench along with essential accessories.	1
W-9	Softwares	Water Management Softwares (ARTS, DRAINMOD, MIKE BASIN and other water mgt softwares.), one each	5
S-1	Demonstration Infiltration Apparatus	Three graduated Perspex cylinders, resting on a permeable support screen, into which soil samples are placed. The complete apparatus is supported by a metal stand and may be bench mounted; along with essential accessories.complete with user instructions and manual.	1
S-2	Irrigation Displays	Surface Irrigation: Syphons, spiles, alfalfa valve, measuring flumes, weirs, notches, gated pipes, etc. Sprinkler Irrigation: Standard twin nozzle, low angle sector, gear driven, pop-up and low volume sprinklers, rain gun, pressure and discharge regulators, pipe couplings and fittings, quick release standpipes, filters, pressure gauge, etc Trickle Irrigation: Selection of emitters:long flow path, pressure regulated orifice, vortex, micro-tube, mini- sprinklers and bubblers. Pressure regulator, flow control valve, pipe samples and fittings, filters, pressure gauge etc. along with essential accessories.	1
S-4	Water level Indicator Set	Visual marked at meter intervals, 100, 200 and 300 meter set along with essential accessories.	3
S-5	TDR set	TDR tube probe with 100 plastic access tubes, moisture measurement range 0-100%, accuracy ± 1-3%, operating temperature upto 50 to 60 oC, with datalogger, software and all standard accessories	1
S-6	Tensiometer	Option 1: 12”, 24”, 36” and 48” depths set with vacuum gauge Option 2: 1: 12”, 24”, 36” and 48” depths set with pressure transducer and meter	5
S-7	Double Ring Infiltrometer	Stainless steel Standard Set Complete (inner cylinder thickness 1.5mm, outer cylinder thickness 2.5mm and height 25 cm) with diameter of inner cylinder 12.5 inches (31.75 cm) and diameter of outer cylinder is 22 inches (55.88 cm)	1
S-9	Engineer’s Chain	Stainless steel Standard Set of 50, 100 and 200 meters	6
S-11	Rain gauges	Non recording Standard set complete (inner cylinder 6.35 cm, outer cylinder thickness 20 cm and height 61cm.	2
G-3	Laptop Computer	Intel Core 2 Duo2.5- 3 Ghz/higher Processor, 300GB HDD, 3Ghz RAM, Modem, Network card, DVD Writer 15” Display, 256MB NVIDIATM GeForceTM Go 7900 GS Graphics Card, Genuine Windows Vista	1
G-4	GIS Software	Arcview 9.2/higher	1
G-9	GPS units	Hand Held with upto 5m horizontal and 3 m vertical accuracy	2
G-11	Topographic Maps	1:25000, 1:50,000, 1:250,000 of the NWFP including FATA per set	500
G-12	Satellite Images	Spot Images 20m x 20 m	20
G-14	Standby Generator	Option 1: 10 KVA Petrol/Natural Gas Operated OR Option 2: 5 KVA Petrol/Natural Gas Operated	1 2
G-15	Vacuum Cleaner	Heavy duty along with all standard accessories	1
G-17	Data Storage Devices	Portable Hard disks, DVD Writers Flash Drives	10
G-19	Colour Scanners for Lab and Offices	4800 dpi/higher, Flat bed, 8.5’’ x 14’’/A-3, USB connectivity	10
G-20	Atlas	Digital Atlas of Pakistan	1
G-21	Stereoscopes	3X binocular, complete set	2
G-21	Mirror Stereoscopes	For analyzing and viewing aerial photographs (9.5”X9.5”) binocular, complete set with all standard accessories	1
Q-1	Portable water quality testing System	Comprising of universal incubator with large rigid carrying case, pH/Temp/mV meter, conductivity /TDS meter, turbidity meter, photometer, chlorine, ammonia, nitrate, nitrite, pH reagent system and coliform starter pack along with essential accessories.	1
Q-6	Portable Turbidity Meter	0-1100 NTU, with carrying case, calibration standards, indexing rings, measuring cuvettes and manuals	1
Q-9	Bottle Top Dispenser Pipettes	1.0-5.0 ml, 2.0-10.0ml, 5.00-25 ml, 10-50 ml	4
Q-11	Fume Hood for Laboratory	Size: 6ft, constant volume bypass airflow, standard vertical rising front sash, explosion proof lighting, base storage cabinet with standard fittings, exhaust system and drainage duct, complete unit with all standard accessories and fixtures, rust proof	1
Q-13	Water Sample Collection and Carrying Boxes	For water quality sampling bottles size: 100 ml, 250 ml, 500 ml, 1000 ml (250 each) Type: Plastic/Glass Thermo controlled sample carrying boxes: 10 Nos. Carrying capacity: 25-100 samples	10
T-1	Sound System training hall size 60 x 40 feet	Speakers: .With minimum 120 watt amplifier (built-in into a lectern), minimum 30 watt column speakers (wall mounted) (Preferably built-in into a good looking and portable lectern) speakers (as mentioned in the auditorium specification), installation and commissioning, complete in all respect. Hand Held cordless microphones : Preferably Included with built in sound system in to a lectern Collar cordless microphones: Minimum frequency response 50 to 18000 Hz, impedance of 1000 Ohms at 1000 Hz, sensitivity of -65dB(+/-3dB) at 1000 Hz, omidirectional polar pattern, attached belt clip	1 set 2 2
T-4	Digital Camera	12 mega pixel with 5-6X optical zoom, Li-ion battery, USB connectivity, view finder, with 8 GB memory card along with standard accessories	2
T-5	Blinds for training hall	Blinds for training hall for 300 sqft area (6 windows each 8 ft x 6ft)

LIST OF FURNITURE AND FIXTURES

S.No.	Item	Qty
1	Computer table size 3’ x 2’ x 2 ½’ with required numbers of drawers and shutter made of chipboard Formica and talhi wood framing i/c painting, polishing, locking; complete in all respect. The design of computer tables will be finalized as per specific need and availability of space in the computer laboratory	25
2	Computer chairs (revolving) with out arm, with steel base (Low back)	30